To do, Doing, Published... How to customize Drafts status in my production workflow?

Customize the status of your drafts to fit your production process.

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When you create a content draft, whether New Content or Existing Content, the default status is "to do". 

When you publish content in your CMS and declare it in Semji by clicking on the "Mark as published" button on the corresponding draft, this draft automatically changes status to "published".

The status is therefore information concerning the stage at which the content is rendered within your internal production process or workflow.

The two stages presented above, "to do" and "published", are important: they enable the Semji Platform to organize your content. 

But you can also customize your production workflow according to your proofreading needs, for example.

Why customize Drafts statuses?

Semji has been designed as a true production management tool, enabling you to integrate not only the various players in your process, but also the different stages of your internal editorial and optimization process. 

By customizing the status of drafts, i.e. adding as many stages as necessary, and then entering the correct status for each draft at a given moment, you provide your team with valuable information.

Please note: The modification and creation of draft status is only accessible to workspace owners. Please do not hesitate to contact the owner to change your rights or add the desired status.  

How to customize the status headings within the workflow?

To customize the status of your production workflow, you must have the Owner status of your workspace.

Read our article on user management to know the status you have thanks to the functionalities you can access.

1. Log in to your Semji interface.

2. Go to your settings.

settings app

3. This will take you to the General Settings tab of your workspace.

content statuts

4. In this tab, you can rename or delete your Workspace, but also modify the Content Status displayed on each Draft of your Workspace, whether it is a New Content or an Updated Content.

5. To edit a status, simply hover over it with your mouse: a cursor appears, indicating that the status title can be modified.

To the left of the text, you can click on the colored bullets to change the status' color.


Our advice: Colors are an additional visual marker for your teams. They make it easier to sort or identify the drafts that concern them in the Planning or Online Content tabs. We recommend you assign distinct colors for each step to avoid confusion. You can use the traditional "red-orange-green" trio, easy to apply if your process has only 3 steps.

Finally, you can click on the small cross on the right of the status to delete it. A confirmation message will appear, so that you can avoid click errors. Deleting a status will delete it for all current and future drafts.


A little further down, an "Add new status" line allows you to enter a new step, a new status for your Drafts. You can then customize its title and color.

Add as many new statuses as necessary for your teams and the smooth running of your editorial project.

Finally, place your mouse on the four gray squares to the left of the colored circle to drag and drop a status to the desired place. Re-order the steps of your process so that they match the reality.

Note: as explained above, the two statuses "to do" and "published" are currently not modifiable because they are important for the proper functioning of the Platform.

How to change the status of a draft?

The Content Status you have defined in your workspace settings are displayed in a drop-down menu for each draft you create or edit within the Semji platform.

They are accessible :

  • When creating a Draft
    Via the page import method (Updated Content)

Via the "adding a keyword" method (New Content)

  • In the Planning tab, which lists the content being written / optimized.

By clicking on the heading of the "Status" column, you can sort the contents according to their status, in alphabetical order. A small arrow indicates the direction of the classification: the down arrow indicates a classification from A to Z, and the up arrow from Z to A.

Note: the "Published" status has a dedicated tab in the Schedule. You can separate content on which there is no more action to be taken... until you decide that this content deserves a new optimization status published

  • And of course, the draft's status is available in the draft editor. So you can change it at any time.

status editor